The essential steps for keeping your business or office space clean

Maintaining a clean and organized workspace is crucial for productivity, professionalism, and the well-being of both employees and clients. While there are similarities between residential and business cleaning, there are also key differences to consider when it comes to your business cleaning needs.

Let’s consider some essential steps for keeping your business or office space clean and shed light on what makes business cleaning different from residential cleaning. By understanding these distinctions, you can establish effective cleaning practices tailored to your business needs.

There are some basic steps to keep in mind when cleaning your designated business workspace.

1. First you need to establish cleaning protocols.

Consider factors such as the size of your space, the number of employees using your facilities, and the nature of your business. Determine the frequency and scope of cleaning required, and create a schedule to ensure all necessary tasks are covered.

For smaller work areas, you may easily be able to get away with a once-a-week cleaning.  However, bigger businesses may require daily cleaning.  For instance, a small real estate company with 2 workers in-office could deep clean once a week, given both workers clean up after themselves daily.  But, a bigger entity, such as a school, would need to be cleaned every day.  And, businesses such as walk-in medical clinics may even need to be cleaned several times throughout one day.

So, knowing what your business specializes in — and how many people are serving (and being served) — is key to establishing protocols that will work.  Create a cleaning checklist and follow it.

business cleaning, work floor

2. Invest in professional cleaning services when needed.

While residential cleaning can often be handled by homeowners, business cleaning often benefits from professional services. Outsourcing your cleaning needs to a professional company ensures a thorough and consistent approach to maintaining cleanliness. Professional cleaners have the expertise, equipment, and knowledge of industry-specific cleaning standards to meet your business’s unique requirements.

Hiring a professional cleaning service also helps you attract the right customers, make a good first impression, give you peace of mind, and set you up for even more success.  It should be part of your brand.  Business owners are busy enough, so outsourcing these tasks frees up time to focus on other important business needs.

3. Make sure you are in compliance with health and safety regulations.

Business cleaning must comply with health and safety regulations specific to your industry on both the federal and state levels. Depending on your business, this may include maintaining cleanliness standards set by regulatory agencies, such as OSHA (Occupational Safety and Health Administration) or health departments.

Regular cleaning, sanitization, and adherence to these regulations are essential for employee (and clientele) well-being and legal compliance.

4. Focus on high-traffic areas.

Businesses typically have high-traffic areas that require more attention. Entrances, lobbies, break rooms, and restrooms are frequently used spaces that accumulate dirt and germs. Prioritize regular cleaning and disinfection in these areas to maintain a clean and hygienic environment for both employees and visitors.  And, be sure to take out the trash on a daily basis to ward off unwanted pests!

Customers may not see you as the professional you aspire to be if your clinic is unkempt, they are expected to shop in a dirty store, or if you have an unhygienic and stinky restroom.

business cleaning, office restroom

5. Another step that must be kept in mind is the need for ongoing organization and confidentiality within your business.

In a business or office setting, maintaining organization and confidentiality are paramount. Ensure that cleaning practices respect the privacy and confidentiality of both employees and clients. Establish clear guidelines for handling sensitive information, securing documents, and respecting personal workspaces during the cleaning process.  This will also reduce distraction (focusing on how much your workspace needs to be cleaned and decluttered!) and increase productivity!

6. Technology and electronics must also be sanitized regularly.

Businesses often have a greater reliance on technology and electronics compared to residential settings. Ensure that cleaning procedures take into account the proper care and maintenance of computer equipment, office machinery, and electronic devices. Use appropriate cleaning solutions and techniques to protect sensitive equipment from damage — and dust.

Another factor many business owners often overlook is the need to clean out and organize their email accounts, as well as wipe and shred old and unused hard drives.

7. Some areas in your business may require specialized cleaning.

Depending on the nature of your business, there may be additional specialized cleaning needs. This could include cleaning laboratory spaces, medical facilities, food preparation areas, or manufacturing facilities.  For example, medical facilities may need to focus on consistent air-duct cleaning to cut down on allergies and unnecessary airborne illnesses while places like veterinary cleaning may also need to focus on floor care.

It is vital to understand the unique requirements of your industry and ensure that your cleaning protocols address these specific needs.

business cleaning, office organization

8. Regular Maintenance and Inspection.

Regular maintenance and inspections are crucial for business cleaning.  Be sure that all work equipment is in good working order. This also includes routine checks of cleaning equipment, verifying that cleaning supplies are fully stocked, and ensuring that the cleaning team is effectively carrying out their responsibilities.

Ongoing maintenance and inspections help maintain a consistently clean and well-maintained work environment.

Keeping your business or office space clean requires careful consideration of its unique needs and challenges.

Understanding the differences between business and residential cleaning is essential for establishing effective cleaning protocols, complying with regulations, and maintaining a professional and organized workspace.

By focusing on high-traffic areas, utilizing professional cleaning services, complying with health and safety regulations, respecting confidentiality, addressing specialized cleaning needs, and conducting regular maintenance and inspections, you can create a clean and welcoming environment that enhances productivity, promotes well-being, and leaves a positive impression on clients and employees alike.

If you are ready to lighten your workload…

850 Busy Bees is ready to assist you and provide some additional support in maintaining your clean work environment.  Simply fill out the form, and a trusted representative from 850 Busy Bees will be in touch to set up an appointment and provide a cleaning quote as soon as possible.  We look forward to serving you.